Freedom of Information

Overview

The Freedom of Information Act 2000 (FOI) provides public access to information held by public authorities. It does this in two ways:

  • Obliges public authorities to publish certain information about their activities.
  • Entitles members of the public to request information from public authorities.

Hence, as well as responding to requests for information, Freshford Parish Council publishes information proactively. The FOI requires every public authority to have a publication scheme and to publish information covered by the scheme.

The Freshford Parish Council Publication Scheme sets out the Council’s commitment to making certain classes of information routinely available, such as policies and procedures, minutes of meetings, annual reports and financial information.

Structure

Under this publication scheme there are seven types (classes) of information that the Council publishes. The seven classes of information are broad and cover all the formal types of information that the Council holds, such as information about the structure of the Council, minutes of meetings, contracts, reports, plans and policies. The seven classes of information are:

  • Class 1 – Who we are and what we do.
  • Class 2 – What we spend and how we spend it.
  • Class 3 – What our priorities are and how we are doing.
  • Class 4 – How we make decisions.
  • Class 5 – Our policies and procedures.
  • Class 6 – Lists and Registers.
  • Class 7 – The services we offer.

The Freshford Parish Council Publication Scheme is presented in the table below following guidance provided by the Information Commissioner’s Office, using the suggested template.

General Information

Links are provided for access to all the detailed information where it is maintained.

The guidance provided by the ICO covers the statutory requirements and is not exhaustive. However, the PC strives to to be as Open and Transparent as possible. Should you believe that there are omissions then please contact the PC via:

Please note that the ICO model form includes a Cost column. Costs will only potentially arise for hard copy information, should the need arise. These costs are described in a following table. Most information is available online and no costs arise accessing this information.

Links are provided for information that is available on the website. Hard copy information can be provided on request to the Clerk. The simplest way to place a request with the Clerk is via:.

Freshford Parish Council Publication Scheme

SCHEDULE OF CHARGES

Information to be publishedHow the information can be obtained
Class 1 – Who we are and what we do

Organisational information, structures, locations and contacts.
Current information.
Who’s who on the Council and its CommitteesYour Councillors
Contact details for Parish Clerk and Council members
(named contacts where possible with telephone number and email address (if used))
Your Councillors
Location of main Council office and accessibility detailsNot Applicable
Staffing structureNot Applicable
Class 2 – What we spend and how we spend it

Financial information relating to projected and actual income and expenditure, procurement, contracts and financial audit
Current and previous financial year as a minimum
Annual return form and report by auditorFinancial Audit
Finalised budgetBudget
PreceptPrecept
Borrowing Approval letterTyning Purchase Loan
Financial Standing Orders and RegulationsStanding Orders
Grants given and receivedContact the Clerk for any details
List of current contracts awarded and value of contractContact the Clerk for any details
Members’ allowances and expensesContact the Clerk for any details
Class 3 – What our priorities are and how we are doing

Strategies and plans, performance indicators, audits, inspections and reviews.
Current and previous financial year as a minimum
Neighbourhood PlanNeighbourhood Plan
Annual Report to Parish or Community Meeting
(current and previous year as a minimum)
Annual Parish Meeting
Quality statusNot Applicable
Local charters drawn up in accordance with DCLG guidelinesNot Applicable
Class 4 – How we make decisions

Decision making processes and records of decisions
Current and previous financial year as a minimum
Timetable of meetings
(Council, any committee/sub-committee meetings and parish meetings)
Meetings & Minutes
Agendas of meetings (as above)Meetings & Minutes
Minutes of meetings (as above)
(nb this will exclude information that is properly regarded as private to the meeting)
Meetings & Minutes
Reports presented to council meetings
(nb this will exclude information that is properly regarded as private to the meeting)
Meetings & Minutes
Responses to consultation papersMeetings & Minutes.
Most consultations are now online.
Contact the Clerk for any details
Responses to planning applicationsMeetings & Minutes
B&NES Website – Planning
Bye-lawsNot Applicable
Class 5 – Our policies and procedures

Current written protocols, policies and procedures for delivering our services and responsibilities
Current information only
Policies and procedures for the conduct of council business:
(1) Procedural standing ordersProcedural Standing Orders
(2) Committee and sub-committee terms of referenceNot Applicable
(3) Delegated authority in respect of officersNot Applicable
(4) Code of ConductConduct of Parish Councillors
(5) Policy statementsPolicies and Procedures
Policies and procedures for the provision of services and about the employment of staff:
(1) Internal policies relating to the delivery of servicesNot Applicable
(2) Equality and diversity policyNot Applicable
(3) Health and safety policyNot Applicable
(4) Recruitment policies (including current vacancies)Not Applicable
(5) Policies and procedures for handling requests for informationContact the Clerk for details.
(6) Complaints procedures (including those covering requests for information and operating the publication scheme)Contact the Clerk for details.
Information security policyNot Applicable
Records management policies (records retention, destruction and archive)Not Applicable
Data protection policiesIn accordance with GDPR
Schedule of charges (for the publication of information)See following table.
Class 6 – Lists and Registers

Currently maintained lists and registers only
Any publicly available register or list
(if any are held this should be publicised; in most circumstances existing access provisions will suffice)
Contact the Clerk for any details
Assets RegisterAsset Register
Disclosure logNot Applicable
Register of members’ interestsYour Councillors
Register of gifts and hospitalityContact the Clerk for any details
Class 7 – The services we offer.

Information about the services we offer, including leaflets, guidance and newsletters
produced for the public and businesses.
Current information only.
AllotmentsNone.
Burial grounds and closed churchyards and schedule of feesContact the Clerk for any details
Community centres and village hallsNot Applicable
Parks, playing fields and recreational facilitiesThe Tyning
Seating, litter bins, clocks, memorials and lightingPC Assets
Bus sheltersNone
MarketsNone
Public conveniencesNone
Agency agreementsNone
.
Additional Information
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5

The following charges may apply for information not available via the website:

Type of ChargeDescriptionCostBasis of Cost
DIspbursementPhotocopying20p per sheetActual cost
PostageUnknownActual cost of Royal Mail standard 2nd class
Statutory Fee£450.00 limit based on 18 hours @£25.00 per hour£25/hourIn accordance with the relevant legislation

Published
20 March 2021
Last Updated
31 March 2021